Profile Home Page

The Profile Home Page offers a different view from the Analyst Home Page. The purpose of the Profile page is to provide the analyst with a view of their content's size, age and object type. Profile view is accessed from the HOME menu. Content is displayed by Business Unit . Objects and Container details are shown in a List under the currently selected scope .

1. Business Units

Business Units allow your organization to group content based on functional groups or teams. Unstructured data across any repositories can be assigned to a Business Unit, allowing data owners to focus on their data.

Business Unit panels provide insights into your data based on Repository (one or all) or Geographic Location (one or all). For example, if you are only interested in the Marketing Department's data, you can select just the Marketing Business Unit. You can add multiple Business Units to the view. 

NOTE: You can search the available Business Units by typing in the box above the drop-down list of Business Units.

Additionally, there are two default Business Units that can be added to your view:

• All Data - represents all the data in your inventory.
• No Business Unit - represents the data that has not been assigned to a Business Unit.

Business Unit panels show four data profile aspects of the objects:

• Duplication - The percentage of objects in the Business Unit that are predictive duplicates. Predictive duplicates are identified as objects that match file name, extension and size.
• Age - The count of objects in a set of Date Ranges based on Last Modified Date. Date Ranges are defined for a specific Business Unit or for all data in your inventory. See Creating Date Ranges for more detail. Objects with dates that are default system dates (Unix, SQLServer, Excel, .NET Framework minimum date) or future dates are also counted in the Suspect date range.

• Size - The count of objects within a set of size ranges
• Type - The count of objects grouped by file types

2. Business Unit Scope

At the bottom of each Business Unit, you can list where data is stored by Repositories or Geographic Locations. You can then narrow the scope of content displayed in the list by choosing either a specific repository type or a location you wish to see. The currently selected Business Unit's Name, and Repository are displayed in the panel above the Containers / Objects list.

3. Sorting and Filtering Objects / Containers Lists

The Objects / Containers Lists show either the containers or objects found in the scope selected in the Business Unit panel. The Actions menu allows you to sort the list by Name, Path, Size, Age, Extension, Object Type and Duplicate. The first click on one of these properties will order the list by that property in ascending order . A second click will reverse the order to descending . A third click will clear the sort .

The Actions menu also allows you to filter the list by Date Rage and size. If the list is set to show Objects, the object type filter is also available.

4. Exporting from the List

The Containers / Objects List allow you to select containers or objects from the list and export the details as a CSV. Containers List can be exported as the list of selected containers or the objects found in those selected containers. Container exports include the following details:

Path, Name, Object Count, Container Count, Container Size, Container Date Created UTC, Container Date Modified UTC, Container Date Last Accessed UTC, Smallest Object Size, Largest Object Size, Mean Object Size, Object Earliest Created Date UTC, Object Mean Created Date UTC, Object Latest Created Date UTC, Object Earliest Modified Date UTC, Object Mean Modified Date UTC, Object Latest Modified Date UTC, Object Earliest Last Accessed Date UTC, Object Mean Last Accessed Date UTC, Object Latest Last Accessed Date UTC, Predicted Duplicate Count, Predicted Duplicate Percentage, Business Unit, Repository Type, Geographic Location, Host

Object exports (either from Export Container Objects or Export Objects) contain the follwoing object properties:

Path, Name, Container, Extension, Resource Type, Size, Date Created UTC, Date Modified UTC, Date Last Accessed UTC, Business Unit, Repository Type, Geographic Location, Host, Predicted Duplicate, Duplicate ID

5. Data Map Explorer

Clicking the icon for any item in the List will open the Data Map Explorer for that item. This view allows you to explore your content in the context of how the data repository.